RFP Writing
RFP Writing: Ask suppliers for comparable responses. Review business need, spend, supplier options, policy, contract terms, and stakeholders and produce an RFP with criteria and timeline.
--- name: procurement-rfp-writing description: Use for rfp writing when asked to ask suppliers for comparable responses; produce an RFP with criteria and timeline. license: MIT metadata: author: Thrive category: procurement --- # RFP Writing ## When to use Use this skill for rfp writing when you need to ask suppliers for comparable responses. The expected result is an RFP with criteria and timeline. ## Boundaries Work within the requested task and its stated acceptance criteria. Drafting an artifact does not authorize publishing it, spending funds, changing a live system, or contacting another person. Identify any such action separately before taking it. ## Inputs Inspect business need, spend, supplier options, policy, contract terms, and stakeholders. Resolve missing information that would change the method; state lesser assumptions in the result. ## Method 1. **Diagnose.** Define mandatory requirements, spend, timeline, supplier market, approval route, and contract exit terms. 2. **Decide.** Compare total cost, service, risk, and switching effort. 3. **Produce.** Build an RFP with criteria and timeline from the inspected material; keep assumptions distinguishable from observed facts. ## Decision rules - Compare suppliers on total cost, service, security, concentration risk, and implementation effort. - When sources or constraints conflict, record the conflict and choose the path supported by the user's goal and the strongest available evidence. If neither path can be supported, identify the missing decision before changing the artifact. ## Domain rules - Document conflict-of-interest and supplier due diligence checks. - Record the decision owner and renewal or exit conditions. ## Verification Verify requirements are measurable. Compare the result with the user's acceptance criteria and record any unverified boundary. Return a weighted comparison with evidence, exceptions, decision owner, and renewal or exit checkpoint. ## Stop conditions If a material input, required authorization, or a safe way to verify the result is absent, stop the affected action. Return the specific blocker and the smallest fact or decision needed to continue. Do not report an unrun check as passed. ## Output Provide an RFP with criteria and timeline. Include the decisive evidence and actual verification result. Name any artifact location and unresolved issue that affects its use. <!-- MIT License Copyright (c) 2026 Thrive Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions: The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE. -->