Virtual Assistant

Job Title: Virtual Assistant Job Type: Full time Location: Remote The Role We’re looking for a proactive, highly organized Virtual Assistant to support day-to-day operations across our distributed team. You’ll own general administrative work, team logistics, and gifting for our internal team, extended team, and clients. You should be resourceful, detail-oriented, and comfortable taking ownership with minimal direction. What You’ll Do • Own scheduling, research, documentation, and general administrative tasks. • Maintain internal trackers, records, and operational information. • Coordinate purchasing, vendors, shipping, expenses, and reimbursements. • Support onboarding, team logistics, and ad hoc requests. • Own gifting operations across our team and clients. • Source gifts and manage ordering, personalization, shipping, and delivery. • Track gifting budgets, recipient information, orders, and vendors. • Anticipate needs and drive tasks through completion. What We're Looking For • 3+ years in administrative support, operations, or a similar role. • Excellent organization and attention to detail. • Strong written and verbal communication. • High ownership, reliability, and follow-through. • Strong research and problem-solving skills. • Ability to work independently in a fast-moving environment. • Good judgment when handling sensitive information. Preferred • Experience in a startup, technology company, or distributed team. • Experience with gifting, vendors, purchasing, or logistics. • Familiarity with Google Workspace, Slack and project management tools. • Comfortable using AI tools to work faster and automate repetitive tasks.